MANAGE HOSPITALS LIKE A PRO

 

HEALTH RECORDS DEPARTMENT: ORGANIZATIONAL STRUCTURE  

The department has a variety of functions. So it is necessary to organize the department into functions with employees assigned to each function. Several of the functions may be performed by one or two employees in small facilities. The person in charge of the department may be called as a “director,” “manager,” or “an assistant manager.” The number of staff or employees in each department will vary by the size of the facility and the number of patients seen in the facility. Some departments may have thirty employees including managers and supervisors and others may have ten  or even fifty . Some large hospitals in other countries have as many as 100 employees. The number of employees may also vary based on whether the facility is computerized or is using paper medical records. In a computerized system, manual retrieval of records is not necessary. Organizational charts will also look different in different facilities but it is recommended that the director or manager of the department report to the chief executive officer(CEO). It is also recommended that patient/client registration function be reported to the Director of Health records &information officer in charge.

FUNCTIONS OF A HEALTH RECORDS AND INFORMATION DEPARTMENT:-

 THE VARIOUS FUNCTIONS OF HEALTH RECORDS DEPARTMENT ARE:

(1) Reception

(2) Registration

(3) Admission

 (4) Discharge

(5) Appointments

(6) Filing

(7) Tracing

(8) Follow-up of patients

(9) Clinic preparation

(10) Coding and indexing of diseases

(11)Collection, tabulation, analysis and dissemination of information (statistics)

(12) Maintenance of health records equipment

 (13) Maintenance of the confidentiality of health records

(14) Manage special health records

(15) Design medical forms

(16) Ensure quality assurance of health records

(17) Develop and implement electronic health records systems

(18) Attending National, county and health facility meetings

CONCLUSION

Hospital administration is a career that is rewarding and blends healthcare, management, and leadership. Hospital Administration Certificate Course, Kannur is a certificate that can be used to make a career in healthcare.